Specification Tracking Airtable Template
Simplified and shareable specification tracking tool for use on real estate development, architecture, and construction projects.
Do you often find yourself sifting through documents and spreadsheets when trying to keep track of project specifications? Keeping clear records of all the products used on a project is essential to ensuring that it is delivered on time and on budget, which can be hard to do when the information is scattered.
On one of my recent housing development projects, Crow Woods Cohousing (by Towering Trees), I had the opportunity to design a specification tracking mechanism right into the project management system. In an effort to share this tool more widely, I've created a template version that you can copy for free.
With this Airtable template, you'll have all your specifications neatly cataloged in one convenient, centralized location. From product numbers to dimensions to quantities and approvals, everything you need is right at your fingertips.
A screen recording of the specification template with sample data.
This is an example specification sheet. The sheets are auto-filled based on the data in the base.
Key Features of the Specification Tracking Airtable Template:
Item Level Tracking: Includes information such as quantity, total cost, manufacturer, approval status, area, product number, link, notes, and more. This level of detail ensures that every aspect of your project specifications is thoroughly documented and easily accessible.
Specification Formatting: An exportable, auto-filling PDF template with all the basic information for each spec item. It creates easily shareable PDFs that can be printed by sheet or as a packet. The template is live-updating, so as changes are made to the specifications in the base, they are reflected in the extension template. This feature is particularly useful for construction project management and real estate development when large sets of specification information need to be shared and updated regularly.
Shareable, Live-Updating Views: A view is already set up that can be easily shared with team members and stakeholders alike. As long as they have the link, they have the most current information for each and every item. This is ideal for ensuring that everyone involved in the project, from architects to construction managers, has access to the latest data.
Why Use This Template?
In the fast-paced world of real estate development and architectural design, having a reliable tool to manage your project specifications can save you time and money. This Airtable template simplifies the process of specification tracking, allowing you to focus on what truly matters—delivering high-quality projects on time and on budget.
Benefits for Different Roles:
For Architects: Streamline your project management with detailed specification tracking that ensures every product and material is accounted for.
For Construction Managers: Keep all your specifications in one place, making it easier to track progress, keep team members informed on-site, and make adjustments as needed.
For Real Estate Developers: Use the centralized documentation to stay on top of project specifications, helping you meet deadlines and manage budgets effectively.
How to Get Started
Getting started with this specification tracking tool is easy. Simply click the “copy base” button below to explore the Airtable base and copy it to your workspace.
Customize it to fit your specific project needs and start managing your specifications more efficiently today.